Start with the board outcome
Define what the board or risk committee needs to see: material AI uses, accountable owners, high-risk or unapproved items, incidents, overdue reviews and management actions.
Keep contribution simple
Business owners should complete short, plain-language use-case information and receive only the specialist review tasks triggered by their answers. Governance leads need the consolidated portfolio view; contributors should not need to learn enterprise GRC terminology.
Use proportionate cadence
Low-risk uses may need lighter periodic review, while high-impact or changed uses should come back through specialist review earlier. The reporting cadence should be set by governance need rather than software convenience.
Where Swell fits: the product turns these governance principles into a maintained register, explainable triage, evidence, approvals, review and board reporting. It does not replace legal, privacy, security or professional judgement.