01
Run discovery
Invite business units and contributors to disclose current and planned AI use.
Product
Discover, plan and govern AI in one place.
Find the AI your organisation is using. Set a practical strategy, keep each use under review and report progress to leadership.
Organisation-wide discovery
Find the AI already in your business.
Create a discovery campaign, invite each business unit and give contributors a simple way to disclose one AI use at a time.
01
Track which business units have responded and where follow-up is needed.
02
Capture staff-led use, supplier products and AI features embedded in existing software.
03
Review possible duplicates before adding confirmed uses to the AI register.
AI strategy
Turn business priorities into a measurable AI roadmap.
Build your AI strategy inside Swell AI. Define your objectives, priorities, initiatives and measures, then link each roadmap initiative and AI use to the strategy.
01
Set the organisation’s AI direction, principles and priorities.
02
Link roadmap initiatives and use cases to each strategic objective.
03
Track progress, expected value, delivery status and governance issues in management and board reports.
Governance workflow
Keep every AI use current and owned.
Start with a disclosure, assess the use and complete the required actions. The same record then supports management and board reporting.
02
Build the register
Create a clear record for each distinct use, including its purpose, product and business context.
03
Assign ownership
Make business, technical and review responsibilities clear from the start.
04
Assess the use
Ask questions that match the purpose, impact, data, people and level of autonomy.
05
Manage actions
Assign controls, evidence and follow-up work to named owners with clear due dates.
06
Record decisions
Keep approvals, conditions and reasons with the evidence available at the time.
07
Stay current
Bring incidents, supplier changes, new data and changed uses back into review.
08
Report progress
Give leadership a concise view of strategy, portfolio status, risks, actions and decisions.
Board & executive reporting
Show leadership what needs attention and what has changed.
Use the same governed records to present portfolio position, decisions, material changes and priority matters in a concise executive view.
Better decisions
Assess the product and the use separately.
One AI product can be useful for a low-impact task and unsuitable for a high-impact decision. Swell keeps three questions separate:
Supplier informationWhat does the supplier say about the product and its controls?
Available evidenceWhat evidence has been provided, what has been verified and what is still unknown?
Organisational useIs the product suitable for this purpose, data, group of people and operating context?
Assessment example
See what needs review.
Swell flags issues that need attention and shows reviewers why they were raised and what to check next.
WHAT WE FOUNDThe use sends personal information to an external AI service.
WHAT NEEDS REVIEWPrivacy and supplier review
NEXT STEPConfirm the data flow, provider terms, owner and required evidence.
See Swell AI